Meeting Date: December 16, 2021
Meeting Time: 6:30 PM
Meeting Location: Zoom meeting - https://us06web.zoom.us/j/86156842118?pwd=Sm1Nb2FUZDNlQ0JKRXFPS0F3cHVRUT09
I. Call to Order
II. Roll Call – Determine if quorum present: Rob Vos, Mike Glantz, Jen Cremin, Therese Kemper, Ben Faulk, Cali Stringer, Russell Bruce; quorum present after 17 minutes
III. Approve minutes from previous meeting: Approved
IV. President’s Report
a. Gary Gentry email about changing the Chaires LL boundary
i. Request to add Miccosukee to Chaires and move Southwood area to Woodville League
ii. There have been many conversations about this over the years
iii. Provided background on how Chaires has grown the league in a draft response to Gary; in addition, many board members and dozens of players come from the area that was proposed in the move
iv. We would be happy to talk with Woodville about how we have succeeded in increasing participation
b. All-Star Signs
i. Signs are in; consider rearranging current signs to make room for most recent signs
ii. Want to have new signs hung before opening day
c. Upper & Lower Fields
i. Upper field has been regraded, has new clay, base paths widened
ii. Lower field improvements are underway
iii. Need to consider and plan improvements to Dreams Field
1. Former board member offered to help
2. Need a Board member to take charge and organize a plan
d. 60/90 Field
i. Will not be ready for Spring, but it’s coming along and looks great
e. Batting Cages
i. Coming along
f. Spring 2022 Season
i. Registration: opened December 13; boosted post on Facebook; considering placing yard signs to advertise; Mike G will donate yard sign holders if needed
ii. Softball
1. Awaiting a response from Gary about how this would interface with city; meeting with Gary and TFP to determine how to make some district teams rather than a league due to likelihood of only fielding a few teams.
2. Would like to open softball registration soon
3. TFP has one field at Tom Brown; Could play on the lower field because the pitch would be in front of the mound, possibly
4. If do district rather than league specific, can utilize fields around town, but concerns about families not wanting to drive across town
5. Also need to be sure there’s enough players per age group
iii. Concession Stand
1. Rob trained Russell on everything; Kathy will help.
2. Discussed more detailed instructions for concession stand grilling
3. Question about selling items at Miccosukee; consider whether this is an option
4. Waiting to hear back about request to county to use storage behind concession stand so we don’t have to purchase a new shed
iv. Shed at Miccosukee
1. Has chalk and rake
2. Is dirty, if anyone wants to volunteer to clean it out…Ben and Mike will help
v. Sponsors
1. Ideas for new sponsors?
2. Sponsorships have decreased in the past few years
3. A board member has reached out to potential new sponsors with a favorable response; Rob will reach out to them
4. Rob will send out sponsorship packet to Board members for sharing with potential sponsors
V. Treasurer Report
a. No large expenditures at this point
b. Cancelled order with All Star rings because were not being delivered; Rob will reorder and will deliver to the players; consider a group delivery to make it a celebration!
VI. Safety Report
a. Implications for Spring 2022 Season; no changes needed right now
VII. Rob made FAQ page on website
VIII. Fundraiser
a. Proposal to have a gear sale from items donated by Chaires families; Therese will send email to families with preliminary information; Therese and Jen will plan and organize
IX. Bryan Henry/David Ross camp: information shared with Chaires families; Henry and Ross appreciate the support
X. Next Meeting (January 20, 2021 @ 7 pm)
XI. Adjourn
