Chaires-Capitola Little League, Inc. Meeting Agenda
Meeting Date:9-30-2015
Meeting Time:7:00 PM at Chaires Community Center

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 8-31-2015 meeting (Erin C.) APPROVED
4. 2015-16 Board Assignments
   • President - Erin Cuzzort
   • Vice President - Craig Smith
   • Treasurer - Co-Treasurers Mike Conway and Katherine Fleming
   • Secretary - Keith Wemm
   • Umpire Chief - Mike Glantz
   • Saftey Officer - Kevin Corradi
   • Information Officer - Chris Mantzanas
   • Equipment Manager - Daniel Jeffers
   • Uniforms - Kevin Corradi and Erin Cuzzort
   • Concession Manager - Michelle Garber and Jenna Harper
   • Player Reps
     • TeeBall - Daniel Jeffers
     • Machine Pitch - Craig Smith
     • Minors - Danny O'Donnell
     • Majors - Chad Pursell
     • Softball - Keith Wemm
   • Fundraising Committee - Keith Wemm, Jenna Harper, Katherine Fleming and Chris Mantzanas
5. Discussion with Dean Richards about bleecher canopies (invited) - Hold off on canopies, get new batting cage, playground is still on way, improvements to home plates on all the fields in off season
6. Umpires - Increase amount paid to non-volunteer umpires - $40 uncertified - $50 certified
7. Fundraising - Update on 2015-16 fundaising - we have $1450 in sponsorships, including 3 team and one banner sponsorship.
8. Big Baseball - Exploratory Committee formed - Craig Smith, Keith Wemm, Mike Glantz and Erin Cuzzort
9. Saftey - Brief on parent concerns regardign combination of Minors and Majors this Fall. Coaches will keep an open dialogue during games and be flexable to optimize saftey.
10. Schedule Next Meeting (Erin C.) Erin is looking at dates in October.
11. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.

Unaaproved Minutes from August 31, 2015 Meeting

Determine if there is a quorum present (Erin C.)

• Mike Conway
• Mike Glantz
• Danny O’Donnel
• Erin Cuzzort
• Chad Pursell
• Daniel Jeffers
• Craig Smith
• Keith Wemm

Minutes from 7-15-2015 Meeting Approved

Finance

• Resonable cause letter to go to IRS to try to get relief from the $14,000 tax and fee penalty
• FMB willing to give records at a rate of $25 per hour.
• Need to file 990s for 2013-14. Craig and Mike will contact Accountant and submit information to get that taken care of
• Craig clarified that our charter is still valid as we work to resolve the 501c3 status with IRS

Fall Ball

• Combine Majors and Minors into one Baseball Division
• Send email to Majors letting them know that the leagues are going to be combined

Evaluations

• Follow same process that we used in the Spring

Uniforms

• Move forward with purchase of uniforms

Draft

• will take place on September 14. MP at 6 and Baseball Division at 7

Equipment Clean Up

• Sunday September 13 at 4:00

Coaches

• Baseball Division
  1. David Gregg
  2. Peter Fisher
  3. Chad Pursell
  4. John Bentley
  5. Mike Glantz

• Machine Pitch
  1. Joey Matthews
  2. Allan Malone
  3. Russ Clark

Member Meeting

• email the members asking to see if anyone would like to be placed on the ballot
• All current members except Adam Cowhey are returning. We are still confirming with Chris Mantzanas

Next Meeting will September 10, 2015 at 6:30.

Chaires-Capitola Little League, Inc.

Approved Minutes from July 15, 2015 Meeting

Determine if there is a quorum present (Erin C.)

• Keith Wemm
• Craig Smith
• Adam Cowhey
• Danny O’Donnel
• Erin Cuzzort
• Chad Pursell

Sponsorship

• Eliminate the 2X6 banner sponsorship for 2015-2016

Fall Ball

• August 1 registration opens
• Onsite registrations on 8-8, 8-15, 8-22
• Evaluations on September 8-9
• Draft on September 14
• Practice starts on September 15
• Games start on September 28
• No TeeBall
• $50 for division fees

All Stars

• Formalize rule that if you do not play in your league age designated division during the regular season, you cannot play in that division in All Stars

Finance

• FMB wantes to charge from statements for past year's filings
• Discussion about sending letter to IRS to get them to remove interest in penalties stating that that informaion is unknow because of the criminal activity at Chaires

Canopies

• Agreed to move forward with the project. We will reach out to Chuck Urban to see if he can attend our next board meeting to discuss the plan for fundraising for the $7500 that will be the leagues contribution

Rules Review

• Craig Smith will head up a rules review

Next Meeting will Monday, August 31.

Chaires-Capitola Little League, Inc.

Unaaproved Minutes from April 26, 2015 Meeting

Determine if there is a quorum present (Erin C.)

• Keith Wemm
• Craig Smith
• Adam Cowhey
• Mike Conway
• Danny O’Donnel
• Erin Cuzzort
• Chad Pursell

Briefing on County Projects from Leigh Davis, Director of County Parks and Rec

• Playground outside Dreams outfield
• 60-90 field in 2017
• Canopies

Finance

• District Bill - Still waiting to get information about how this money is being used before we pay it.
• League currently has $18,000 in the bank
• We expect to have bill from CPA and still have the IRS penalties hanging over our heads.

Canopies

• Agreed to move forward with the project. We will reach out to Chuck Urban to see if he can attend our next board meeting to discuss the plan for fundraising for the $7500 that will be the leagues contribution

Majors Yankees Team Meeting

• Held a meeting with 7 of the team’s parents to discuss concerns.

League Tournaments

• Tournaments for Machine Pitch and Minors will be held during the last week of May
• We will use the first week of June as a back up in case rain outs prevent teams from reaching minimum game completions to qualifying for All Stars.
• League will be providing medals to tournament winners and runner ups. No other trophies will be awarded by the league this season
• Tournaments will be single elimination

All Stars

• All parents will have an opportunity to submit their players for All Star consideration
• Team managers will meet to discuss players
• Team Managers will rank the players based on their understanding of each players abilities
• Votes will be tallied and the players with the most votes will be put on the team
• All Star teams may include up to 14 players and we hope to have two teams in both the machine pitch and the minors divisions.
• For the last two players on the All-Star teams, the All-Star manager would discuss with the other managers his thoughts on who the two should be and there would be a vote.
• Discussion on how All Star Manager would be appointed was held but no final decision was made.
• We will send a notice to parents on May 1 directing them to register for the All Star season.
• We will review all residency and age information.
• If their child is selected for All Stars, the parents will be required to pay an All Star fee to the league, which has not yet been set. They will also be required to purchase pants, belt and socks.
• We are still waiting for response from Gentry about scheduling and who will get tournaments this season.

Next Meeting will Sunday, May 10.

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 2-9-2016 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
5. Batting cage
6. Tournaments
7. All-Stars
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 11-16-2015 meeting (Erin C.)
4. Approval of minutes from 1-11-2016 meeting (Erin C.)
5. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
6. Registration Updates
7. Sponsorship Updates
8. Schedules
9. Opening Day
10. Background Checks
11. Equipment Updates
12. Park Updates
13. Schedule Next Meeting (Erin C.)
14. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
4. Registration #s per division and determination of number of teams
5. Coaches discussion, approval/voting/selection
6. Evaluation planning
7. Coaches training planning
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 10-28-2015 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer (Mike C.)
   • Secretary (Keith W.)
5. Senior Division Update
6. Discussion on whether coaches should have to wait until after the draft to select their assistant coach
7. Selection of Coaches
8. Creating a Fun and Positive Experience at the Park
9. New Business
10. Schedule Next Meeting (Erin C.)
11. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 9/18/2014 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer
   • Divisional Player Agents
     • TBall - Daniel Jeffers
     • Machine Pitch - David Podgorski
     • Softball - Angie Waller
     • Minor Baseball - Adam Cowhey
     • Major Baseball - Chad Pursell
   • Volunteer Umpire-in Chief - Mike Glantz
   • League Information Officer - Chris Mantzanas
   • Safety Officer - Mike Glantz
   • Fundraising Chairman - Chuck Urban
   • Equipment Manager - Adam Cowhey
   • Uniform Coordinator - Adam Cowhey
5. Committee Reports (Erin C.)
   • Fundraising Comittee
6. Old Business
   • Bank Account
   • IRS/DOR Issues
   • Liability Issues
   • Website
   • Equipment
   • Fall Events / Other Promotional Ideas
   • Timeline for Spring
7. New Business
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)

Chaires-Capitola Little League, Inc.
Meeting Agenda

1. Determine if there is a quorum present (Erin C.)
2. Call meeting to order (Erin C.)
3. Approval of minutes from 9/18/2014 meeting (Erin C.)
4. Officer Reports (Erin C.)
   • President (Erin C.)
   • Vice President (Craig S.)
   • Treasurer
   • Divisional Player Agents
     • TBall - Daniel Jeffers
     • Machine Pitch - David Podgorski
     • Softball - Angie Waller
     • Minor Baseball - Adam Cowhey
     • Major Baseball - Chad Pursell
   • Volunteer Umpire-in Chief - Mike Glantz
   • League Information Officer - Chris Mantzanas
   • Safety Officer - Mike Glantz
   • Fundraising Chairman - Chuck Urban
   • Equipment Manager - Adam Cowhey
   • Uniform Coordinator - Adam Cowhey
5. Committee Reports (Erin C.)
   • Fundraising Comittee
   • Constitutional Review Committee
6. Old Business
   • Bank Account
   • IRS/DOR Issues
   • Liability Issues
   • Website
   • Equipment
   • Fall Events / Other Promotional Ideas
   • Timeline for Spring
7. New Business
8. Schedule Next Meeting (Erin C.)
9. Adjourn Meeting (Erin C.)